Virtual Assistant — Business Operations & Organization (Digital Agency)

run a digital agency handling Google Business Profile reinstatement/management, paid lead gen (Meta, ChatGPT, Upwork, LinkedIn), and AI services. I handle the specialized work — I need someone to keep me organized across all of it so nothing slips.

Note: I have ADHD, so clear, direct communication and proactive follow-up matter a lot in this role.

What you'll do:

Track GBP case statuses, documents, and follow-ups in Airtable

Log and monitor incoming leads across Meta, ChatGPT, Upwork, LinkedIn

Keep my calendar, task list, and deadlines on track across active projects

Organize client/lead documents and communications

Send scheduled follow-ups using provided templates

Flag what's falling behind before it becomes a problem

Requirements:

Strong organizational skills, comfortable managing multiple business functions at once (required)

Fluent in English — reading and writing (required)

Airtable or similar CRM experience (required)

Reliable, minimal supervision, proactive

To apply: Cover letter must begin "Hi Dave" and include the word "blue" somewhere in the message — this confirms you actually read the full post. I will not respond to contact attempts outside Upwork (LinkedIn, WhatsApp, Facebook, etc.) — this results in disqualification.

Skills: Virtual Assistance, Data Entry, Calendar Management, CRM/Airtable, Email Communication, Organizational Skills